Photo Booth Rental Checklist

Photo Booth Rental Checklist

The complete guide for everything you need to know when considering renting a photo booth for your event.

We cover all the photo booth basics to make it easy for you.

So, you've decided to rent a photo booth for your upcoming event, but you're not sure what all is included in the rental package or what you need to do to prepare.

Renting a DIY photo booth can seem like a daunting task. There are so many things to consider- what type of photo booth should you choose? What kind of props and backdrops will be available? What extras should you include? How much does it cost?


Don't worry, we've got you covered. Our comprehensive checklist will guide you through everything you need to know when renting a photo booth for your event.
By following our simple tips and guidelines, you'll be sure to have the perfect photo booth experience for your next event.

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Things to consider before you book a photo booth for your event…

  • Figure out your photo booth budget or price range

  • Decide what type of photo booth you're looking for

  • Find a reputable photo booth rental company

  • Search "photo booth rental [insert your city name]" on Google
  • Ignore the marketplace listings (like Thumbtack, Bark, etc)
  • Pro Tip: check reviews on Google, Facebook and other sites - search "[company name] reviews"
  • Decide on your backdrop, props & accessories
  • Budget-Friendly Tip: save money by going the DIY route
  • Book your photo booth
  • Ideally, you can book and checkout easily directly through the company's website
  • If you’re looking for something completely custom, you may need to request a quote
  • Budget-Friendly Tip: ask about current promo codes and discounts

Things to consider after you’ve booked a photo booth for your event…

Pre-event coordination

  • The company you've booked with will reach out to coordinate dates, times and other logisitcs, including shipping, delivery & return processes

Design customization

  • Decide on your photo booth design by choosing something that goes with your event (like a floral photo frame or a holiday photo overlay)

  • Some companies offer themes to choose from and most will also offer photo booth overlay templates and photo booth screen design templates
  • Do you plan to include a logo or monogram?

    Day-of coordination

    • If you have an event planner, make sure she is in the loop on your photo booth rental details
    • Choose a high-traffic area of your venue where you plan to set up the booth - this will ensure your guests take lots of photos!

    Have fun (the most important part!)

    • Take pictures and share laughs with friends and family!
    • Look back on your photo memories and share your gallery with your guests!


    We hope that this photo booth rental checklist helps your event go off without a hitch and become a huge success! No matter the event from photo booth rental for weddings to anniversary parties to corporate functions.

    This list is available as a printable PDF, complete with checkboxes next to each “to do” item as well as a “Notes” section for you to keep track of your decisions. The PDF file is available below. If you still want to read more about photo booths, indulge yourself in our blog posts that covers literally everything you need to know about renting a photo booth. 


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